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Business Tips to Reduce & Reuse

Reduce and Reuse

Start from the Very Beginning...

Reduce
Taking the first step in eliminating wastefulness in the workplace starts long before you get to the recycling bin. Reduction means cutting down the amount of products you purchase or waste that you create in your daily business. Early prevention can mean a great deal less work and cost than dealing with your waste later in the game.

Reuse
It may seem more convenient to rely on disposable items to run your business, but using products that you can use again can save you time and energy. A little extra initial cost can pay large dividends over the long haul.

Remember, even if you do not have the ability to reuse an item or material that does not mean that it is useless. Businesses have found viable markets for their used supplies, or discovered charitable options for goods that they no longer need.

Evaluate your purchasing and production. What items create the biggest source of waste in your workplace? You might be surprised at the impact you can have by switching to reusable transportation containers or by purchasing goods in bulk.

The SVSWA can help you learn about how to reduce and reuse your waste, contact us for a customized waste assessment to learn new ideas about preventing waste. Until then, check out our general tips to reduce and reuse.

More Tips to Reduce and Reuse:

General Tips

Top 10 Tips to Reduce and Reuse

  1. Reduce packaging. Buy your products in bulk; it reduces the large amounts of waste that come from excessive packaging. If you feel that the packaging goes a little overboard, talk to your vendors, let them know the additional costs of dealing with the waste.

  2. Use reusable containers. Receiving and transporting your goods in disposable containers builds up unnecessary waste. Try more durable, reusable containers. It will cut down the administrative work of purchasing and reduce disposal costs.

  3. Find a business that wants your waste. Let the SVSWA find another local business that can use your waste in their product.

  4. Get your materials through exchange. Does anyone throw away what you need? The SVSWA Materials Brokering Program can help you find cheaper non-virgin sources of material that fits your needs.

  5. Investigate leasing your equipment. You get to stay up to date with the latest technology, and your vendor gets to recoup their materials. It’s a win-win situation.

  6. Refill your office supplies. Purchase refillable ink cartridges, tape dispensers, pens and pencils. It’s cheaper and more eco-friendly. Don’t let office supplies bring down your bottom line.

  7. Install water filtration systems. Don’t waste time and money on water bottles. Provide plentiful and clean water from the tap.


  8. Print on both sides of the paper. Paper has the great advantage of being reversible. Print double side copies, print on the reverse of used pages, or use old documents for scrap paper.

  9. Donate durable goods to a good cause. Schools, non-profits, and charitable organizations can reuse your old furniture or appliances, and they can often find innovative ways to use other leftovers. Let your waste be a gift for someone in need.

  10. Be Creative! Step outside the box. You know your business waste better than anyone. Think of new ways that you can integrate your waste into a more productive enterprise.

Junk Mail Reduction

Just Say No to Junk Mail

Junk MailJunk mail may seem like a harmless annoyance, but its creation requires about 100 million trees every year. Recycling your junk mail is better than sending it to the landfill, but in many cases you can stop it before it gets to your door.

What can I do to stop junk mail?

  1. Say No Thanks
    Before you toss the junk into the recycling bin, take the time to call the company sending you the junk mail and ask to be removed from their list. All you need is the 1-800 number listed in the catalog or offer and the information on the mailing label. If your company has someone who takes care of your mail, start a collection for them. When they have free time, they can call the companies in batches. A little effort can go a long way in reducing wasted time and resources.

  2. Take Precautions
    Whenever you fill out a form, order something over the phone or Internet, enter a raffle, or give out your personal information, let the organization know not to share your info. Tell them "please do not rent, sell, or trade my name or address." They can flag your record so that your name does not end up on additional mailing lists.

  3. Contact the Big Guys
    Tell the big direct mail associations that you do not want to receive their mailings. Contact:

    Direct Marketing Association
    Mail Preference Service
    P.O. Box 282
    Carmel, NY 10512
    212-768-7277
    www.dmaconsumers.org
    Opt Out
    Donnelly Marketing
    Database Operations
    416 S. Bell Avenue
    Ames, IA 50010
    888-633-4402
    Abacus, a Division of DoubleClick, Inc.
    P.O. Box 1478
    Broomfield, CO 80038
    303-410-5100
    optout@abacus-us.com

    Don’t forget to include all of the members of your team, former employees, and common misspellings of those names.

  4. Hire someone to do it for you.

    Some organizations offer junk mail mediation for a little to no cost.
    www.41pounds.org
    www.greendimes.com
    www.stopthejunkmail.com
    www.ecologicalmail.org

Don’t forget these lessons when you send out mailings.
Keep your mailing list up to date, and don’t waste your time and money mailing to uninterested parties.

Reuse Resources

A Guide to Reuse and Recycling for the Office

Paper, Cardboard and Containers
All garbage haulers in the Salinas Valley provide recycling collection of mixed paper, cardboard, bottles, cans and plastic containers for free or at least less than trash collection would cost you. Mixed paper includes just about any kind of paper a typical office generates, except food-soiled paper. Offices that have large amounts of confidential documents may want to consider contracting with a shredding service. Check the Yellow Pages under “Business Record Destruction” for a list of certified companies in the area who pick up, shred and recycle office paper. If your office shreds sensitive documents in-house, this material can still be recycled! Put the shreds in a large paper bag and staple it closed before placing it in the recycling bin. Call your hauler today and get set up!

Printer Cartridges
Spent printer and fax machine cartridges don’t have to go to waste. Instead they can be remanufactured into new cartridges. Most cartridge vendors offer take-back programs, providing pre-paid shipping labels for the used cartridges or picking them up with your next delivery. All of the large office supply chains, like Office Depot, Office Max and Staples, also offer free drop-off in their stores.

Packaging Materials
Drowning in a glut of STYROFOAMTM peanuts? If you have more than you can use for your own shipping needs, enter your zip code at www.loosefillpackaging.com to find nearby stores that are happy to take them off your hands. Often they will also accept other clean plastic packaging materials like bubble wrap for reuse.

Tyvek® Envelopes
They look and almost feel like paper but are actually made from plastic. Tyvek® envelopes are great for shipping because they don’t tear, but they can cause a big problem for recycling if they get mixed in with your paper. Luckily the manufacturer DuPont has set up a special recycling program for these envelopes. Collect them at your office, then send them to: Tyvek® Recycle, Attn: Shirley Cimburke, 2400 Elliham Ave #A, Richmond, VA 23237. For large quantities call 1-800-222-5676.

Compact Disks (CDs)
To avoid piling up old CDs, try using the rewritable kind (labeled “RW”), and simply overwrite data that becomes obsolete. Regular CDs can’t be reused, but at least you can recycle them. GreenDisk (www.greendisk.com, Tel. 800-305-3475) will accept small quantities for free and offers reasonable rates for larger amounts. A positive side effect of CD recycling with a reliable vendor: confidential data is destroyed.

Presentation Transparencies
In spite of the growing popularity of PowerPoint presentations, Americans still discard about 15 million pounds of transparency film used for overhead projectors. 3M, the maker of post-it notes, has developed a recycling process and accepts used transparencies of any brand. Send them to 3M Recycle Program c/o Gemark, 99 Stevens Lane, Exeter, PA 18643. For more information, call 3M at 800-328-1371.

Used and Surplus Office Supplies
Stuck with too many used binders? Extra folders, labels, pens, cardboard tubes, even surplus promotional items? San Jose-based non-profit RAFT (Reuse Area For Teachers) is happy to take clean materials to redistribute them to teachers in the region. They’ll even come to you to pick up larger quantities. Call them at 408-451-1420 or visit their website at www.raft.net and click on “Material Donors”.

Obsolete Office Furniture
Does your office have “bigger ticket” items to get rid of, like desks, chairs and file cabinets? If so, they don’t have to turn into a headache or mean a trip to the dump. The United Way of Monterey County matches donors of functional office furniture with partnering non-profit agencies throughout the county. Call Tina Inquist at 424-7644 or email her at tinquist@unitedwaymcca.org. Another option is ACQ Office in San Leandro, a used office furniture broker. Call them at 510- 351-7511 or visit www.acqoffice.com. Finally, you can list your items for free on the state’s CalMAX website and catalogue. Go to www.ciwmb.ca.gov/calmax for more information. (Take note: these are all great resources when you’re in the market to buy used office furniture as well!)

Electronics, Fluorescent Lights and Batteries
These items contain heavy metals and other toxic components and are not allowed in the garbage. The good news is that all of these materials are collected for recycling in the Salinas Valley. Business equipment such as computers, monitors and screens, photo copiers, fax machines and phones can be dropped off at an SVSWA Facility. Fluorescent bulbs and tubes, batteries, and cell phones are accepted for a fee. Call the SVSWA at 424-5520 to make an appointment.


 

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